Terms of Service - Engineering Students' Association

Membership Terms

Welcome to the Engineering Students' Association (ESA). By registering for membership, you agree to abide by these Terms of Service and our Code of Conduct.

Eligibility

Membership is open to all registered engineering students at the University of Eldoret. You must provide accurate and complete information during registration.

Membership Benefits

Access to ESA events, workshops, and seminars
Networking opportunities with industry professionals
Professional development resources
Participation in engineering competitions
Access to ESA digital platforms and resources

                        Important: Membership is valid for one academic year and must be renewed annually. Membership fees are non-refundable once processed.
                    

Payment Terms

All membership fees must be paid in full before access to ESA benefits is granted.

Payment Methods

We accept payments through M-Pesa to our official bank account at National Bank of Kenya. All transactions are processed securely.

Fee Structure

Annual Membership Fee: KES 500.00
Payment is required upon registration
Fees are subject to change with 30 days notice

Code of Conduct

As an ESA member, you agree to maintain professional conduct and represent the engineering community with integrity.

Professional Behavior

Respect all members, guests, and staff
Maintain academic integrity
Use ESA resources responsibly
Report any misconduct to ESA leadership

                        Zero Tolerance: ESA maintains a zero-tolerance policy for harassment, discrimination, or any form of unethical behavior. Violations may result in immediate membership termination.
                    

Privacy & Data Protection

We are committed to protecting your personal information in accordance with data protection laws.

Data Collection

We collect only necessary information for membership management, including:

Personal identification information
Academic records and department
Contact information
Payment transaction details

Data Usage

Your data is used exclusively for:

Membership management and communication
Event organization and participation tracking
Academic and professional development opportunities
Legal and administrative requirements

Membership Termination

Membership may be terminated under the following circumstances:

Voluntary Termination

Members may request termination at any time, though membership fees are non-refundable.

Involuntary Termination

Violation of Code of Conduct
Provision of false information
Non-payment of required fees
Academic disqualification from engineering programs

Liability & Disclaimer

ESA provides resources and opportunities for professional development but assumes limited liability.

Limitation of Liability

ESA is not liable for:

Personal injury during events (except due to gross negligence)
Loss or damage to personal property
Academic performance or career outcomes
Actions of third-party vendors or partners

Intellectual Property

All ESA materials, resources, and branding are intellectual property of the Engineering Students' Association and may not be reproduced without permission.