Secure Data
Your information is protected with industry-standard security measures
Your Control
You have full control over your personal data and preferences
Transparency
We're clear about how we use and protect your information
Overview
The Engineering Students' Association (ESA) is committed to protecting your privacy and ensuring the security of your personal information. This policy outlines how we collect, use, and protect your data.
Scope
This policy applies to all personal information collected through our website, registration forms, and during ESA events and activities.
Data We Collect
We collect only the information necessary to provide you with ESA membership benefits and services.
Types of Information Collected
Personal Information
Full name, admission number, contact details
Academic Information
Department, admission year, graduation year
Payment Information
Transaction details, M-Pesa numbers (encrypted)
Usage Data
Event participation, website interactions
Consent Levels
How We Use Your Data
Your information is used exclusively for ESA-related purposes that enhance your educational experience.
Primary Uses
- Membership Management: Processing registrations, renewals, and member communications
- Event Coordination: Organizing workshops, seminars, and networking events
- Academic Support: Providing resources and opportunities for professional development
- Administrative Purposes: Maintaining accurate records and compliance requirements
Communication
We may contact you about:
- Upcoming events and opportunities
- Important association updates
- Academic and career development resources
- Membership renewal reminders
Data Protection
We implement robust security measures to protect your personal information from unauthorized access.
Security Measures
- Encryption of sensitive data during transmission and storage
- Regular security audits and vulnerability assessments
- Access controls and authentication protocols
- Secure payment processing through certified providers
Data Retention
We retain your personal information only for as long as necessary:
- Active membership period + 2 years for alumni relations
- Financial records: 7 years as required by law
- Event participation data: 3 years for reporting and analysis
Your Rights
You have significant control over your personal information under data protection laws.
Your Entitlements
- Right to Access: Request copies of your personal data
- Right to Rectification: Correct inaccurate or incomplete information
- Right to Erasure: Request deletion of your personal data
- Right to Restrict Processing: Limit how we use your data
- Right to Data Portability: Receive your data in a readable format
- Right to Object: Opt-out of certain data processing activities