Your information is protected with industry-standard security measures
Your Control
You have full control over your personal data and preferences
Transparency
We're clear about how we use and protect your information
Overview
The Engineering Students' Association (ESA) is committed to protecting your privacy and ensuring the security of your personal information. This policy outlines how we collect, use, and protect your data.
Our Promise: We will never sell your personal information to third parties. Your data is used exclusively for ESA membership management and educational purposes.
Scope
This policy applies to all personal information collected through our website, registration forms, and during ESA events and activities.
Data We Collect
We collect only the information necessary to provide you with ESA membership benefits and services.
Types of Information Collected
Personal Information
Full name, admission number, contact details
Academic Information
Department, admission year, graduation year
Payment Information
Transaction details, M-Pesa numbers (encrypted)
Usage Data
Event participation, website interactions
Consent Levels
Required
Essential for membership registration and management
Personal identification
Academic information
Contact details
Optional
Enhances your ESA experience
Photography consent
Newsletter subscriptions
Event preferences
How We Use Your Data
Your information is used exclusively for ESA-related purposes that enhance your educational experience.
Primary Uses
Membership Management: Processing registrations, renewals, and member communications
Event Coordination: Organizing workshops, seminars, and networking events
Academic Support: Providing resources and opportunities for professional development
Administrative Purposes: Maintaining accurate records and compliance requirements
Communication
We may contact you about:
Upcoming events and opportunities
Important association updates
Academic and career development resources
Membership renewal reminders
Data Protection
We implement robust security measures to protect your personal information from unauthorized access.
Security Measures
Encryption of sensitive data during transmission and storage
Regular security audits and vulnerability assessments
Access controls and authentication protocols
Secure payment processing through certified providers
Data Retention
We retain your personal information only for as long as necessary:
Active membership period + 2 years for alumni relations
Financial records: 7 years as required by law
Event participation data: 3 years for reporting and analysis
Your Rights
You have significant control over your personal information under data protection laws.
Your Entitlements
Right to Access: Request copies of your personal data
Right to Rectification: Correct inaccurate or incomplete information
Right to Erasure: Request deletion of your personal data
Right to Restrict Processing: Limit how we use your data
Right to Data Portability: Receive your data in a readable format
Right to Object: Opt-out of certain data processing activities
Exercise Your Rights: To exercise any of these rights, contact us at esa@uoeld.ac.ke. We will respond within 30 days.
Cookies & Tracking
We use minimal cookies and tracking technologies to enhance your website experience.
Types of Cookies
Essential Cookies: Required for website functionality and security
Analytics Cookies: Help us understand how visitors use our site
Preference Cookies: Remember your settings and preferences
Managing Cookies
You can control cookie settings through your browser preferences. However, disabling essential cookies may affect website functionality.
